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NHEON > Title IV-A Application Toolkit > Developing Activities
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Developing Your Title IV-A Program Activities

NH Title IV-A Student Support and Academic Enrichment Grant Program

This section of the toolkit will guide you through the process of developing activities based on your needs and your funding allotment. All activities should be developed to produce an outcome that meets a documented need, and evaluation for effectiveness should be designed into the application. The plan should include what data will be collected, how it will be collected, and how it will be interpreted. Districts will need to report on the effectiveness of their Title IV-A program at the end of the grant cycle.

Overview

The Title IV, Part A Student Support and Academic Enrichment (SSAE) program is intended to help increase the capacity of State educational agencies (SEAs), local educational agencies (LEAs), schools, and local communities to:

  1. provide all students with access to a well-rounded education,
  2. improve school conditions for student learning, and
  3. improve the use of technology in order to improve the academic achievement and digital literacy of all students.
An basic overview of the Process can be seen in this slide deck.

Check Your Allocation

Your district allocations can be found on the chart below.

Determine Your Needs

Grant Allocation is between $10,000 and $29,999 --> You do not have to complete a comprehensive Needs Assessment, but you are responsible for demonstrating need for the activities in your Title IV-A program. The demonstrated needs should be the basis for your proposed outcomes and activities.

Grant Allocation is greater or equal to $30,000 --> You must complete a comprehensive District Needs Assessment, and you are responsible for demonstrating need for the activities in your Title IV-A program. The demonstrated needs should be the basis for your proposed outcomes and activities. Your needs assessment and results should be uploaded into the Grants Management System.

Title IV-A Program Development Process

Your needs assessment should drive your entire Title IV-A program. Whether you focus on one need or several, your Title IV-A team should determine which of your needs you want to address through Title IV-A funding. Then, look at development of your program as a backward design process.

First, you start with your determined needs.

Then, you decide what outcomes, or final result, would help address or meet those determined needs. Once you determine the outcome you want, then ask yourself how would you measure it. Develop a measurement tool that you could use to determine whether you have meet your outcome.

Grant reviewers must ensure that LEAs clearly identify Performance Measurements and Outcomes based upon the following definitions and guidelines:

  • Performance Measurement - a performance measurement is a tool that can be used to collect data on a particular objective.

Examples of performance measurements may include, but are not limited to:

  • NH State Assessment
  • NAEP
  • NWEA
  • AIMSWEB
  • Behavior tracking system
  • Attendance tracking system
  • Grades and/or report cards
  • Surveys
  • Outcome - An outcome is data that have been collected by one or more performance measurement tools.
Examples of outcomes may include:
  • 15% of the 5th graders tested during an academic year showed progress on the NH State Assessment in mathematics.
  • High school dropout rates decreased by 28% over a two-year period.
  • Surveys of family members showed a 31% increase in feelings of positive engagement with the school district as a result of family literacy nights.
Finally, develop the activities that will allow you to collect the data that demonstrates you have meet you need, or fulfilled your desired outcomes.
Then, figure out how to budget for your activities in order to maximize your success, to the best of your ability.

It's best to develop the entire program first, and then enter it into the grants management system as an entire program. This makes it easier to check the budget and for reviewers to assess and approve your program. This is especially true if your allocation is $30,000 or more where you have to use all three funding categories in your program. In order to best coordinate your program and budget in a meaningful way, it is best to plan it all out first, down to the budget for each activity. Then, add it into the grants management system.

Evidence Based Practices

Accessing the Habit of Mind Collection for Evidence-Based Practice
Conceived by the National Collaborative for Digital Equity at New England College, in close collaboration with the NH Department of Education, New Hampshire National Education Association, and EBSCO, the Habit of Mind Partnership is dedicated to providing educators with lowest possible cost access to a vast array of full-text resources on evidence-based practices in education. The Habit of Mind Partnership is delighted to provide you with access to a stellar array of full-text articles and e-books, filled with information on "evidence-based practices" in education that can assist you to enhance your professional development and your students' learning opportunities, engagement and outcomes. Use the Habit of Mind Portal to stay current and research best practices as published by the top thought leaders in education, sociology, psychology, diversity, and other key topics. Search by topic/subject, thought leader/author, or title, and be sure to sign up for the opportunity to receive updates on each through the Folder functionality in order to sustain and enhance your ongoing professional development. To enjoy unlimited access to these resources at no cost, thanks to generous discounting by EBSCO and equally generous funding by the NH Department of Education, please login to the Habit of Mind Portal using the password: HOM
To see what resources the collection includes, please see the Product Package provided by EBSCO.
You can also learn more about the goals of the Habit of Mind Initiative.
Should you need any assistance logging in, please email help@digitalequity.us.

Develop Your Activities

Grant Allocation is between $10,000 and $29,999 --> You can use a single category, or any combination, for your Title IV-A Program activities.

Grant Allocation is greater or equal to $30,000 --> You must use all three categories for your Title IV-A Program activities. Your budget must be distributed into those categories in the following way:

  • At least 20% for Well Rounded Educational Opportunities.
  • At least 20% for Safe and Healthy Students.
  • Some amount dedicated to Effective Use of Technology. Not more than 15% of the Effective Use of Technology budget can be used to purchase hardware or software. Professional development activities are the main focus of this category.
Resources for each category can be found on these pages: Note: The cost principles set out the basic guidelines to test the allowability of costs are outlined in Tests of Cost Allowability for Federal Grants. To be allowable under federal awards, costs must meet every one of the criteria. Reasonable people may have different concepts of what is a necessary cost. The "Prudent Person" Rule makes it clear that to be reasonable, a cost may not be more than a "prudent person" would spend in its nature and amount at the time of the decision.

Resource and Reading Links

Accessing the Habit of Mind Collection for Evidence-Based Practice https://www.education.nh.gov/instruction/integrated/documents/evidence-based-practices-data-base.pdf

Resources for developing Well Rounded Educational Opportunities https://docs.google.com/document/d/e/2PACX-1vRfnjwdm5sgwUjDzHI25rqnuMhGQ950lUQMVOsPoh9t6XWFuyvpombICkn_QhAxgs52ialeDEMMuQvg/pub

Resources for developing Safe and Healthy Schools and Students https://docs.google.com/document/d/e/2PACX-1vTWw_tyjrUvSwpVKdfSYvBF0lvrtlK7NzHWLpLFCGBPpUCN-o0CxGC9kzTE-0gTgPHmW9zUl8Q_fLTX/pub

Resources for developing the Effective Use of Technology https://docs.google.com/document/d/e/2PACX-1vR4M-ZI2qSjMddFTaQx82NySdiadqmjH9c3-84wDZJ3ZEqhfCGR8emM8Ws3bB1DaUZ8cYGtAxkE6zAk/pub

Blending Teaching and Technology: Simple Strategies for Improved Student Learning https://futureready.org/about-the-effort/blendedlearning/

Title IV-A Resource Page on the NHDOE website https://www.education.nh.gov/instruction/integrated/title_iv_a.htm

Future Ready New Hampshire Dashboard for online survey access https://futureready.org/nh_dashboard/

Future Ready District Assessment tool https://dashboard.futurereadyschools.org/uploads/media/default/0001/01/9c280b79595b2cf58d0142af126c9485a9911c28.pdf

Download Areas in the Arts to Explore in your Needs Assessment

Download Areas in Physical Education to Explore in your Needs Assessment

Tests of Cost Allowability for Federal Grants http://yellowbook-cpe.com/chapter-2-tests-of-cost-allowability-for-federal-grants.html

 

Top Home Introduction Overview Needs Activities Application Help Documents

Last updated August 1, 2019

The Titile IV-A Project Planning Toolkit is supported by New Hampshire EdTech at the New Hampshire Department of Education.