The instructions provided here are designed to assist LEAs in the completion of the New Hampshire Department of Education on-line application for Title IV-A. To expedite the review and approval of your grant application, please follow the instructions carefully. If additional technical assistance is needed please contact: Ashley Frame (603.271.6579; Ashley.Frame@doe.nh.gov) or Stan Freeda (603.271.5132; Stanley.Freeda@doe.nh.gov).
For those needing more information regarding the Online Grants Management System, consult the NHDOE Online Grants Management System Handbook.
Steps in the Process
Confirm that the General Assurances have been submitted to the NH DOE. Note: These are not the same documents as Program Assurances, which serve as a "contract" for a specific program. If you are not sure if your LEA has submitted General Assurances to the NH DOE, please contact your SAU office for confirmation.
Sign on to: MYNHDOE website.
Select Title IV, A SSAE and the appropriate year from the application drop-down menu.
Complete the general identification information section.
Sign and Upload the Title IV-A Program Assurances to the grant in the Online Grants Management System.
We have streamlined all of the Federal formula grant assurances into one document. At the same time, each Federal source (Title I, Part A; Title II, Part A; Title III, Part A; IDEA and Perkins) has a separate signature page as some districts do not participate in/receive a particular funding source (i.e. not all districts receive Perkins funds). Please read the cover memo very carefully as it includes important information.
Superintendents/Charter School Administrators will have access to an attachment feature on their district page of the Grants Management System. The signed assurances (as a complete document) must be uploaded there for NH DOE staff to review as they are going through your various applications for funds.
You do not need to sign any program assurance that you will not be participating in or receiving funds for in that particular school year.
Once NH DOE completes its allocation process for all Federal formula grants, the grant amounts will be uploaded into GMS as they are ready. We hope that will help in your planning efforts. Please remember that expenditures for approved grants for a particular school year cannot begin before July 1 of that year.
Individual program staff at the NH DOE sent your leaders that oversee federal fund programs (CTE Directors, Special Education Directors, Title Administrators, ESOL Directors) the information and application/requirement information as well. This includes, but is not limited to: information for the application process itself, equitable services documents, the IDEA excess cost tool and MOE calculator, etc.
You can download a copy of the 2019 - 2020 Federal Assurances form, in PDF document format.
Sign and Upload the Title IV-A Equitable Services form, if needed to the grant in the Online Grants Management System. You can download a copy of the Title IV-A Equitable Services form, in Word document format.
The Activity ID is generated by the system—no entry is necessary.
Select a Category from the Category Drop Down Box:
Complete this Section: Priority to be Addressed.
- Effective Use of Technology
- Safe and Healthy Students
- Well Rounded Education
LEAs must articulate what priority they are addressing with the activity proposed. Priorities are identified by a formal needs assessment process (required for grants over $30,000.00) or from a locally determined needs assessment process. State how you determined the need. State what activity you feel will meet that need, the desired or intended outcome.
Complete this Section: Activities
- Example: Grant Under $30,000: Based on a 2018 student survey that revealed a need to improve school culture and climate, our LEA’s priority is to support an anti-bullying campaign.
- Example: Grant $30,000 or above: Based on an internal audit using the Future Ready Framework and supplemented by anecdotal community feedback, our LEA’s priority is to provide greater academic enrichment opportunities for all students during and after school.
In this text box, indicate the activity(ies) to be carried out which support the priority identified above. Avoid acronyms. The activity MUST connect to the priority need identified, and must accomplish the stated desired outcome. Put in as much detail as you can to fully describe the activity as it relates to the desired outcome that will meet your demonstrated need.
Complete this Section: Performance Measurement
A performance measurement is a tool that can be used to collect data on a particular objective. In this section, indicate the evidence or data to be collected to determine effectiveness of implementation. Evidence may include data associated with office referrals, absenteeism, and program participation to student-parental-teacher-community feedback or actual student products and performances. Evidence must relate to activities (how to produce the desired outcome) and priority (the need that will be solved by the intended outcome).
Complete this Section: Outcome
An outcome is the desired or intended result, indicated by data that have been collected by one or more performance measurement tools. Indicate an anticipated or desired outcome, that will meet your need, to ensure that the activity follows suggestions of best practice: Identified need > Intended outcome that addresses need > measurement and data to collect for effectiveness > activity that will support the outcome>. At the end of the project, final evaluation information will be entered here.
Fill out Budget Information as directed. Use the dropdown lists for the proper function and object codes and key in the amount for each line item. The entries will be locked in when the NHDOE approves the application. Once a line item is created, you cannot delete it; this history is maintained for audit purposes. You can, however, edit the line item by zeroing or reducing the amount and creating a new line item to meet your needs.
*Transfer: Section 5103(b) of ESSA allows an LEA to transfer up to 100 percent of funds awarded from two program areas: Title II, Part A and Title IV, Part A to several program areas:
Title I, Part A Improving basic programs operated by LEAs;
Title I, Part C Education of migratory children;
Title I, Part D Prevention and intervention programs for children and youth who are neglected, delinquent, or at-risk;
Title II, Part A Supporting effective instruction state grants;
Title III, Part A State grants for English language acquisition and language enhancement;
Title IV, Part A Student Support and Academic Enrichment; and
Title V, Part B Rural education
Note: Funds transferred into another title program must support allowable activities for the program into which the funds were transferred.